Administrative Assistant (Blue Oval City Campus)
Tennessee College of Applied Technology Jackson Tennessee College of Applied Technology Jackson Stanton, TN Stanton, TN Full-time Full-time $40,834 - $51,043 a year $40,834 - $51,043 a year 3 days ago 3 days ago 3 days ago Position Announcement Administrative Support Associate for Blue Oval City Campus Title:
Administrative Support Associate 7 - Grade 8 Administrative Assistant to the Vice President Classification:
Support- Non-Exempt Direct supervision received from:
Vice President (BOC) Office Location(s):
Brownsville, TN ( Upon BOC TCAT completion, position will be relocated to Stanton, TN) Hours:
7:
30 - 4:
00, Monday through Friday Education:
Technical Diploma or Associate Degree (required) Bachelor's Degree (preferred)
Experience:
Five (5) years working experience in an office setting.
Function of the Job:
The Administrative Assistant to the Vice President (VP) for Blue Oval City (BOC) is responsible for work performed in a variety of office tasks in support of the TCAT Vice President.
Duties and
Responsibilities:
1.
Provide administrative support to the TCAT BOC Vice President.
2.
Must have strong interpersonal skills, pleasant demeanor, and professionalism with coworkers, students, and the public.
3.
Monitor and manage the BOC Vice President's Office budget.
4.
Manage the BOC Vice President's time via the Outlook Calendar 5.
Coordinate the BOC Vice President's travel, including booking, itinerary, preparing reimbursement forms, etc.
6.
Act as a liaison for the BOC Vice President with campus community and community stakeholders.
7.
Greet internal and external customers (in-person and by phone) in a professional manner.
8.
Display a high Display a high level of effort, dedication, and commitment toward level work; operate utilizing the efficient and organizational structure while demonstrating trustworthiness and responsible behavior.
9.
Assist with preparing level agency reports using PowerPoint, Excel and Word for the Vice President and other partner agencies, as required, or requested.
10.
Perform general office duties:
Type and proof correspondence, reports, tables, charts, academic manuscripts, brochures, and other business materials as needed; make copies, assemble, collate, staple, or bind materials as required; distribute mail; prepare office supply requests.
Qualifications Needed:
PowerPoint, Excel, and Word.
11.
Assist with institutional and programmatic accreditations.
12.
Assist with recruiting, marketing activities, campus visits, leading group tours across the region, as needed.
13.
Assist with special projects, including development and tracking.
14.
Coordinate marketing events and communicate with all appropriate staff members and workforce partners.
15.
Create, maintain, and update electronic sign messages.
16.
Schedule and track facility usage.
Maintain Facility Usage Calendar.
Coordinate with facilities and IT staff to ensure needed resources are available when space is reserved.
17.
Prepare and maintain office records, including meeting agendas and minutes, reports, official documents, accreditation materials, etc.
18.
Serve as the back-up and facilitate various meetings and functions within the college, as needed.
19.
Maintain office supplies inventory, submit requisitions for purchase and receipt related purchase orders in the TBR eProcurement system.
20.
Maintain office supplies inventory, submit requisitions for purchase and receipt related purchase orders in the TBR eProcurement system.
21.
Some travel may be required.
( Note:
During Blue Oval City (BOC) project development the home office will be located at the Brownsville TCAT Campus.
However, upon completion of the BOC TCAT facility the position will be relocated to Stanton, TN) 22.
All other duties as assigned.
Please send your cover letter, TCAT Jackson Application, resume, and transcripts to:
Sherry Winberry 2468 Technology Center Drive Jackson, TN 38301 email protected TCAT Applications can be found on our website:
https:
//tcatjackson.
edu/about/jobs-and- employment The deadline for applications will be on November 17, 2023.
TCAT Jackson hopes to have this position filled by January 1, 2024.
EMPLOYMENT DOCUMENTS:
Current federal law requires identification and eligibility verification prior to employment.
Only U.
S.
citizens and aliens authorized to work in the United States may be employed.
A criminal/financial background check will be required for the applicant selected.
TCAT Jackson does not discriminate on the basis of race, color, religion, ethnic or national origin, sex, disability, age, status as a covered veteran, or genetic information in its programs and activities.
The following person has been designated to handle inquiries regarding the nondiscrimination policies:
John Hodgson, TCAT Jackson, 2468 Technology Center Drive, Jackson, TN 38301 731-424-0691, Ext.
102, email protected Job Type:
Full-time Pay:
$40,834.
00 - $51,043.
00 per year
Benefits:
401(k) matching Employee assistance program Employee discount Flexible spending account Health savings account Life insurance Parental leave Professional development assistance Retirement plan Tuition reimbursement Schedule:
8 hour shift Monday to Friday Ability to commute/relocate:
Stanton, TN 38069:
Reliably commute or planning to relocate before starting work (Required)
Experience:
Customer service:
1 year (Preferred) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
Administrative Support Associate 7 - Grade 8 Administrative Assistant to the Vice President Classification:
Support- Non-Exempt Direct supervision received from:
Vice President (BOC) Office Location(s):
Brownsville, TN ( Upon BOC TCAT completion, position will be relocated to Stanton, TN) Hours:
7:
30 - 4:
00, Monday through Friday Education:
Technical Diploma or Associate Degree (required) Bachelor's Degree (preferred)
Experience:
Five (5) years working experience in an office setting.
Function of the Job:
The Administrative Assistant to the Vice President (VP) for Blue Oval City (BOC) is responsible for work performed in a variety of office tasks in support of the TCAT Vice President.
Duties and
Responsibilities:
1.
Provide administrative support to the TCAT BOC Vice President.
2.
Must have strong interpersonal skills, pleasant demeanor, and professionalism with coworkers, students, and the public.
3.
Monitor and manage the BOC Vice President's Office budget.
4.
Manage the BOC Vice President's time via the Outlook Calendar 5.
Coordinate the BOC Vice President's travel, including booking, itinerary, preparing reimbursement forms, etc.
6.
Act as a liaison for the BOC Vice President with campus community and community stakeholders.
7.
Greet internal and external customers (in-person and by phone) in a professional manner.
8.
Display a high Display a high level of effort, dedication, and commitment toward level work; operate utilizing the efficient and organizational structure while demonstrating trustworthiness and responsible behavior.
9.
Assist with preparing level agency reports using PowerPoint, Excel and Word for the Vice President and other partner agencies, as required, or requested.
10.
Perform general office duties:
Type and proof correspondence, reports, tables, charts, academic manuscripts, brochures, and other business materials as needed; make copies, assemble, collate, staple, or bind materials as required; distribute mail; prepare office supply requests.
Qualifications Needed:
PowerPoint, Excel, and Word.
11.
Assist with institutional and programmatic accreditations.
12.
Assist with recruiting, marketing activities, campus visits, leading group tours across the region, as needed.
13.
Assist with special projects, including development and tracking.
14.
Coordinate marketing events and communicate with all appropriate staff members and workforce partners.
15.
Create, maintain, and update electronic sign messages.
16.
Schedule and track facility usage.
Maintain Facility Usage Calendar.
Coordinate with facilities and IT staff to ensure needed resources are available when space is reserved.
17.
Prepare and maintain office records, including meeting agendas and minutes, reports, official documents, accreditation materials, etc.
18.
Serve as the back-up and facilitate various meetings and functions within the college, as needed.
19.
Maintain office supplies inventory, submit requisitions for purchase and receipt related purchase orders in the TBR eProcurement system.
20.
Maintain office supplies inventory, submit requisitions for purchase and receipt related purchase orders in the TBR eProcurement system.
21.
Some travel may be required.
( Note:
During Blue Oval City (BOC) project development the home office will be located at the Brownsville TCAT Campus.
However, upon completion of the BOC TCAT facility the position will be relocated to Stanton, TN) 22.
All other duties as assigned.
Please send your cover letter, TCAT Jackson Application, resume, and transcripts to:
Sherry Winberry 2468 Technology Center Drive Jackson, TN 38301 email protected TCAT Applications can be found on our website:
https:
//tcatjackson.
edu/about/jobs-and- employment The deadline for applications will be on November 17, 2023.
TCAT Jackson hopes to have this position filled by January 1, 2024.
EMPLOYMENT DOCUMENTS:
Current federal law requires identification and eligibility verification prior to employment.
Only U.
S.
citizens and aliens authorized to work in the United States may be employed.
A criminal/financial background check will be required for the applicant selected.
TCAT Jackson does not discriminate on the basis of race, color, religion, ethnic or national origin, sex, disability, age, status as a covered veteran, or genetic information in its programs and activities.
The following person has been designated to handle inquiries regarding the nondiscrimination policies:
John Hodgson, TCAT Jackson, 2468 Technology Center Drive, Jackson, TN 38301 731-424-0691, Ext.
102, email protected Job Type:
Full-time Pay:
$40,834.
00 - $51,043.
00 per year
Benefits:
401(k) matching Employee assistance program Employee discount Flexible spending account Health savings account Life insurance Parental leave Professional development assistance Retirement plan Tuition reimbursement Schedule:
8 hour shift Monday to Friday Ability to commute/relocate:
Stanton, TN 38069:
Reliably commute or planning to relocate before starting work (Required)
Experience:
Customer service:
1 year (Preferred) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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